Hiring Employees - Procurement & Inventory Control Executive (F&B)

TJJ Vietnam is the representative company of Lee Bros, Foodservice. Inc, one of the leading export and import companies in the USA & Canada. TJJ Vietnam specializes in sourcing, selecting, and exporting high-quality agricultural products and value-added goods such as coffee, pepper, dried and frozen processed foods, and production materials for export to the USA, Canada, and the European market. With an extensive network and a solid reputation, TJJ Vietnam not only contributes to increasing export value but also supports the diversification of importing supply sources, thereby facilitating sustainable economic development in Vietnam.

Please visit our website for more information:

http://www.leebros.com/

https://leesandwiches.com/

Job Title

Procurement & Inventory Control Executive (F&B)
(Alternate titles: Purchasing Officer, Supply Chain Executive, Inventory Controller)

Department

Operations / Supply Chain / Procurement

Reports To

Procurement Manager / Operations Manager

Job Summary

The Procurement & Inventory Control Executive is responsible for sourcing food and non-food supplies, managing vendor relationships, and ensuring optimal inventory levels across outlets or production facilities. The role ensures cost efficiency, product quality, timely availability of stock, and compliance with food safety and company standards.

Key Responsibilities

Sourcing & Procurement

• Source, evaluate, and negotiate with suppliers for food ingredients, beverages, packaging, and operating supplies
• Ensure quality, freshness, and consistency of all purchased items
• Obtain competitive pricing while maintaining required quality standards
• Issue purchase orders and follow up on deliveries to ensure timely receipt
• Maintain approved supplier list and manage supplier performance

Inventory Control

• Monitor stock levels to prevent shortages, overstocking, and wastage
• Conduct regular inventory counts (daily/weekly/monthly) and reconcile variances
• Track expiry dates, batch numbers, and FIFO/FEFO compliance
• Analyze inventory usage, consumption trends, and cost variances
• Implement inventory control procedures to minimize shrinkage and spoilage

Cost & Reporting

• Track food cost, inventory turnover, and purchasing KPIs
• Prepare inventory, procurement, and variance reports for management
• Support budgeting and cost-control initiatives
• Coordinate with kitchen, operations, and finance teams for accurate forecasting

Compliance & Operations

• Ensure all sourcing complies with food safety, hygiene, and regulatory standards
• Maintain proper documentation (invoices, delivery notes, contracts)
• Support audits and internal controls related to inventory and procurement
• Assist in system updates (POS, ERP, inventory management systems)

Requirements & Qualifications

• Diploma or Bachelor’s degree in Supply Chain, Hospitality, Business, or related field
• 2–5 years of experience in procurement or inventory control within F&B or hospitality
• Strong knowledge of food ingredients, storage requirements, and shelf-life management
• Experience with inventory management systems and MS Excel
• Good negotiation, analytical, and organizational skills
• Ability to work in a fast-paced operational environment

Working Hours:

• This role requires flexibility in working hours.

·  Monday to Friday: Full working day

• 2–3 days per week: 6:00 AM – 3:00 PM
• Remaining days: 8:00 AM – 5:00 PM

·  Saturday: Half day

Key Skills & Competencies

• Supplier negotiation & relationship management
• Inventory planning and control
• Cost analysis and reporting
• Attention to detail and accuracy
• Strong communication and teamwork
• Problem-solving and time management